New Legislation Affects Email Communication
Is your organisation inadvertantly breaking the law?
Are you aware that from 1st January 2007 organisations in the UK must include certain regulatory information in their email footers or they will breach the Companies Act and risk a fine?
Companies, charities & other organisations must include key information in email footers.
Every company should list its company registration number, place of registration, VAT Registration Number, and registered office address in "business letter" emails. It would also be prudent for charities to list their registered charity number and registered office address. The information should appear in the footer of every email sent, to avoid having to manually decide whether each email amounts to a "business letter" or not.
Mimecast from Montal makes it easy to comply.
So how can you ensure that every email sent from your organisation complies with this legislation? Marketing Advantage, one of the tools included in Mimecast's Business Email Management suite, a new product available from Montal, makes it easy to comply.
Without end user intervention or error, Mimecast ensures personalised and legally compliant email footers.
Centrally controlled templates can be applied to emails before they leave the company, without end user intervention or error. Templates can include corporate imagery, legal notices, company information, standard business cards and font controls, providing a strong and cohesive brand identity. Email signatures can easily be populated from Microsoft Exhange's Active Directory with users' contact details to produce personalised and legally compliant email footers automatically.
Check with your legal experts and find out from Montal how best to ensure compliance.
Organisations are recommended to check with their legal experts to identify how these new regulations apply to them, and to contact Montal to find out how best to ensure compliance.
More information regarding this new legislation can be found on the Department of Trade and Industry website.
Click here to find out more about the benefits of Mimecast Marketing Advance or call us on 08707 662218