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Hillman Saunders - Email Management

Since implementing Mimecast, the Head of IT at Hillman Saunders has gained peace of mind about his organisation's email security, business continuity and compliance, and now has far more time to focus on critical IT projects.

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The Organisation

Based in the City of London, leading recruitment consultancy Hillman Saunders prides itself on delivering a refreshingly personal service based on honesty and trust, designed to bring professionalism to the recruitment market.

A national player in an ever-evolving business environment, Hillman Saunders recognised the huge value that Montal could add in ensuring they were best prepared to face today's key business technology challenges.

The Business Need

Ineffective email management can have a disproportionately negative impact on business efficiency, affecting all users across an organisation.  With the majority of the organisation's communications and contracts being exchanged electronically, Head of IT Grant Bradley understood the importance of strong email management to the Hillman Saunders' operational effectiveness.  Business continuity and effectiveness issues, including virus and spam detection and secure, long-term backups, were a key priority, as were legal pressures from the critical need for regulatory compliance and fast retrieval. 

Without the right solution in place, Hillman Saunders risked extreme vulnerability.  

The Solution

In-depth industry expertise and a strong partnership with Mimecast put Montal in the ideal position to deliver a fully comprehensive solution for Hillman Saunders' email management needs without sky-high costs and with minimal need for training or disruption. 

The organisation was immediately impressed by the quality of the Mimecast proposition, as well as its ease of use.

"It ticked all the right boxes for us. Although we had looked at other products, Mimecast seemed very user friendly and a better all round package."  - Grant Bradley, Head of IT

Mimecast's Unified Email Management service connects to your in-house business email systems through the internet, giving you powerful, enterprise-level service without the need for investment for the additional hardware, software or management time that in-house solutions would demand. 

The service integrates with all major email applications to allow unified security, continuity and archiving - freeing up valuable resources you can devote to growing your business.  Mimecast's detailed reporting capabilities give you important insight into your usage levels, and easy-to-use branding tools enable you to standardise your electronic corporate branding - all the while ensuring you are spam- and virus-free and that your emails are stored safely off-site.

Montal's Approach

Having identified all key requirements, Montal worked closely with Hillman Saunders to ensure that implementing Mimecast was seamless and hassle-free.  As they were relocating at the time, Montal first ingested all existing emails and made sure everything was running smoothly before Mimecast took control, with email archiving guaranteeing zero data loss during the move.

An Unbeatable Result

With a 100% virus detection rate and 98% spam detection, Mimecast brought the highest levels of email security to a business whose significant proportion of email traffic with attachments, including CVs, draft contracts and T&Cs, had previously put them at a real risk of infection.

Furthermore, Mimecast's ability to back up email data on-line for up to 10 years enables near-immediate data retrieval and ensures that Hillman Saunders are fully compliant with email regulations.

Grant Bradley is certainly glad of this reassurance and the efficiency gains that Mimecast has delivered:

"Montal and Mimecast together have given me peace of mind, confidence and more time to concentrate on other projects. I am secure in the knowledge that while Mimecast is doing its job, I can do mine."  - Grant Bradley, Head of IT